Don’t make these 4 mistakes with your next office move

0
211

By Bob Milliken
Moving is always a pain in the rump, but it doesn’t have to be a horrific, expensive experience. The No. 1 lament from someone who’s experienced a “bad” move is “I didn’t know I needed to…” followed closely by “I completely forgot that…” In other words, it’s what you don’t do that makes the move a disaster. To make your move easy and effortless, here are the 4 most common mistakes you want to avoid:

Mistake #1 — Trying To Save Money by Using Your Employees to
Move Your Computer Network
Don’t ask your staff to disconnect, move and reconnect computers, phones and other devices just to save a few bucks. You’ll frustrate them and end up with phones ringing at the wrong extension, lost cables and PCs that get dropped. You don’t want to let your movers do this job either; they may be great at moving furniture, but a network is a lot more sophisticated and sensitive. Be smart and hire an IT pro to pack and move your network.

Mistake #2 — Not Hiring the RIGHT IT Firm To Move Your Network
While we’re on the topic, make sure you know what to look for when outsourcing the move. A few things to look for would include references from other clients, proof of insurance (get them to fax you a copy), a service-level guarantee limiting the amount of time you are down and a professional, organized approach to quoting the move. A real pro will insist on visiting your current location as well as your new location to conduct a detailed site survey. NEVER hire anyone who wants to quote moving your network over the phone.

Mistake #3 — Not Giving Your Phone, Internet and Cable Vendors
Enough Advance Notice
80% of unexpected communications blackouts and cost overruns on network moves are caused by failure to properly plan voice, data and electrical installation in advance. Just because the prior tenant had computers and telephones is no guarantee that the cabling is suitable for your phones and your computer network. Allow up to 6 weeks for Internet and telephone connections to be installed. Advance planning will help you avoid emergency rush fees or band-aid fixes to make things work.

Mistake #4 — Not Organizing Your Move So That You Can
Keep Your Business Open While you Are Moving!
No need to shut down your business just to move. Moving your business space doesn’t have to interfere with your office routine. If you leave the packing and unpacking to a firm that specializes in doing just that, your move will be a smooth operation and you’ll keep your stress levels in check. Regardless of who takes care of your companies’ computer systems and networks, who is going to take responsibility for the common areas like storage, kitchen, library, and archive areas – and all of the other little details that you don’t normally think of. Packing and unpacking is the most time consuming part of moving. Letting a professional team take care of this aspect of your move will let you do business as usual and keep your customers happy.
To learn more about how to plan your next office move, give us a call at 604.270.1730 or connect with Bob at The ITguy@CascadiaSystemsGoup.com,
Your comments are appreciated – ComputerCents@CascadiaSystemsGroup.com

Bob Milliken is the president of Cascadia Systems Group.